Executive Assistant to the President/CEO

Project Bread connects people and communities in Massachusetts to reliable sources of food while advocating for policies that make food more accessible—so that no one goes hungry. To assist us in meeting our mission, Project Bread – The Walk for Hunger is seeking an Executive Assistant to the President/CEO to join our growing team.

At Project Bread, we have a deep commitment to creating positive social change and recognize that hunger and racism are inextricably linked. We work in a fast-paced environment that values learning, innovation, and diverse perspectives. Knowing its centrality to our work, Project Bread is committed to equity and inclusion. We aspire to build a diverse team, including groups that are traditionally underrepresented among our sector leadership. We strongly encourage people of all backgrounds to apply.

Supervisor: President & CEO

Salary Range: $63,000-68,000

The Role:

The Executive Assistant to the President/CEO role is an exciting opportunity to have visibility into and provide support to a leading nonprofit in Massachusetts.  The successful candidate is someone with strong multi-tasking, communication, and interpersonal skills;  welcomes the opportunity to support work across all aspects of an organization – programs, fundraising, operations, communications, policy, community engagement, and welcomes the opportunity to directly interact with key partners, including the Board of Directors, donors, partners, the media, and staff. 

The Executive Assistant reports directly the President/CEO. The successful candidate will be committed to the mission and excited for the opportunity to leverage their organizational and interpersonal skills in support of Project Bread’s work, in a position that provides visibility into strategic and programmatic decision making.

Primary Responsibilities:

Executive & Administrative Support

• Serve as the primary point of contact for the President/CEO, often responsible for acting on her behalf, with key stakeholders and partners, including the Board, staff, donors, and partners.
• Manage the President/CEO’s calendar and all scheduling, including preparation of materials, which may include briefing materials for press interviews and meetings with community partners and donors.  
• Communicate on behalf of the President/CEO, including drafting personal correspondence and remarks.
• Proactively cultivate and steward relationships with key stakeholders and partners.
• Manage record keeping and follow through for relationships of CEO.
• Complete administrative tasks for the Executive department.

Board of Directors & Advisory Council Support

• Serve as the administrative liaison to the Board of Directors and Advisory Council.
• Schedule, plan, and execute all Board, Board Committee, and Advisory Council meetings in a timely manner. This includes preparation and dissemination of agendas, briefing materials, and minutes.
• Maintain discretion and confidentiality in relationships with all Board and Advisory Council members.

Stakeholder in Project Bread Culture

• Participate in the annual Walk for Hunger, including working as event staff the weekend of the Walk, attending pre-Walk events as assigned, and supporting the CEO’s role in Walk for Hunger fundraising efforts.
• Prepare agendas and presentations for bi-monthly all staff meetings.
• Promote a positive, productive, and inclusive working environment, working collaboratively and cross-functionally with the Project Bread team.

Qualifications:

There are innumerable ways to learn, grow and excel professionally. We know people gain skills through a variety of professional, personal, educational, and volunteer experiences. Project Bread recognizes this when we review applications and take a broad look at the experience of each applicant. We want to get to know you and the unique strengths you will bring to the work. This said, we are most likely to be interested in your candidacy if you can demonstrate most of the qualifications and experiences listed below.

• Personal commitment to solving hunger in Massachusetts.
• 3+ years previous experience, preferrably as an Executive Assistant.
• Excellent writing and communication skills.
• Impeccable attention to detail.
• Ability to adapt and respond to change effectively.
• Agility to multi-task and strong prioritization skills.
• Strong interpersonal skills, professionalism, and positivity, in a very public facing role, with comfort interacting and supporting individuals of a variety of backgrounds.
• Ability to manage by influence and build strong internal and external relationships. 
• Ability to work independently and proactively, synchronizing rapidly to anticipate President/CEO’s needs.
• Ability to give and receive timely feedback.
• Excellent PowerPoint skills to prepare for presentations.
• Skilled in use of Outlook, Excel, Word, and Raiser’s Edge.  

• Being multi-lingual is not a requirement for the role but is recognized as an asset.

All employees are currently working a hybrid remote and in-office model. The Executive Assistant will need to be present in the East Boston office on a regular basis to support the President/CEO.

For the safety and protection of its staff & constituents Project Bread has a COVID-19 vaccine policy that requires all staff to be fully vaccinated per the CDC definition.  Accommodation requests will be considered through our normal request process.

Benefits include Blue Cross Blue Shield health and dental, flexible spending accounts, retirement plan, life and long-term disability, contributions to commuting costs and wellness expenses, and unlimited paid time off.

Please apply here by completing our application form and uploading your resume and cover letter in MS Word or Pdf format.

Review of applications will begin on May 31 and continue until the position is filled.

Project Bread is an equal opportunity employer and does not discriminate based on race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, gender expression, veteran status, height, weight, or marital status in employment or the provision of services. Please contact us at jobs@projectbread.org if you would like to request special accommodations during the interview process.